African Association of Madison Committees

 

AFRICA FEST
Chair: Ray Kumapayi
Members: Aggo Akyea

 

1. Design and Implementation of Africafest
a: Mobilize Africafest Stirring Committee.
b: Negotiate and conclude contract with Africafest Consultant.
d: Prepare and present a 2011 Africafest Budget for BOD approval.
e: Design and mobilize country organizations support for Africafest Programs.
f: Design overall Africafest Program
g: Recruite sub-committees as necessary
h: Coordinate marketing and advertisement
i: Implement Africafest fundraising activities.
j. Provide overall management of Africa Fest day.
k: Carry out evaluation of Africafest and report to BODs.
 

 

FUND RAISING & COMMUNICATION
Chair: Aggo Akyea
Members:
 
1. Design, document and present to BOD Communications/Public Relations strategy.
2. Review and redesign as needed the AAM newsletter.
3. Establish and maintain a regular schedule for publishing the newsletter and distribution to members  and other interested parties as approved by the BOD.
4. Design and print AAM informational brochures as needed. (Membership Com.)
5. Design and document the AAM Annual Report. 
6. In collaboration with the Public Relations Committee design overall communications and public relations strategy.
7. Design and have printed all Africa Fest materials including, flyers, posters, booklets, etc.
8. Carry out annual evaluation of printed material, revise as necessary and approved by BOD.
 

 

COMMUNITY & PUBLIC RELATIONS
Chair: TBA
Members:
 
1. Representing AAM to the Media/Governments/University/Private Sector/etc.
1a: Meet with the Director of the UW African Studies Program to  maintain communication and on-going support. 
2a: Meet with the BOD's of each MACON country association to build closer ties and mutual support for each others' programs.
3a: Initiate lines of communication with other communities in the area through participation in Kwanzaa celebrations/Juneteenth  festival, etc.

 

2. Design and implement an annual Public Relations strategy.
 

 

CONSTITUTIONAL REVIEW
Chair: TBA
Members:
 
1. Carry out a comprehensive review of the AAM constitution.
2. Request BOD members to provide review comments.
3. Document review and recommendations and present to BOD.
4. Lead discussion and review process and document final draft of revised constitution.
5. Ensure BOD makes final decisions on revisions.
6. Prepare documents for members review and voting at next annual general meeting. (8.1)
 
 
EDUCATION  & UBUNTU YOUTH MENTORING PROGRAM
Chair: Aliou Traore
Members:
 
1. Develop and maintain on-going relations with the school systems in the area. 
2. Ensure that all eligible African students and their families are fully informed of the UW  "People's Program" and other support programs to assist students in HS and College.  
3. Research the school UNICEF Program and determine how best AAM and members can participate and support.
4. Provide information and volunteers for special 'Africa Days" activities in the local school Sys. 
5. Coordination of promotion, marketing & implementation of the "Ubuntu" Mentoring Program.
6. Maintain contact with member families with school age children and where appropriate coordinate support through the "UBUNTU" program. 
7. Maintain coordination and communication with BBBS for the "Ubuntu" program. 
8. Maintain contact with Dane Co School System, schools, teacher groups and Ubuntu Program.
 
FINANCE
Chair: Vickie Ostien
Members:
 
1. "The Finance Committee shall be responsible for the budgetary, fiscal and financial affairs of the association." (7.3.1)
2. "Submit quarterly reports to the BOD", or more frequently as BOD requires. (7.2)  
3. Have annual audit performed and presented to BOD.
4. The Treasurer shall manage all cash flow transactions.
5. Periodically review accounting system and maintain documented instructions on system
6. Design, document, and implement Raffle system for Africa Fest and other AAM events.
 
 
OUTREACH & MEMBERSHIP
Chair: Ernest Tetteh
Members:
 
1. "The Committee shall be responsible for developing and implementing membership strategies, setting goals, establishing priorities and planning activities for securing retaining and servicing members and the community." (7.3.3)
2. Coordinate membershp programs and services.  
3. Design and document an African Community directory for AAM territory. 
4. "Submit quarterly reports to the BOD", or more frequently as BOD requires (7.2)
5. "Shall coordinate and disseminate to the general public, information concerning the association and its activities." (7.3.3) - includng membership brochure & promotional material. 
 
PLANNING, DEVELOPMENT & MACON

 

Chair: Jim Stickels
Members:
 
1. "Planning Committee shall include planning, development, coordination and evaluation of the Associations's projects and programs." (7.3.2)
2. Work with each Committee Chair in the design and documentation of Committee plans.  
3. Design and implement evaluations of AAM programs, services and activities.
4. Coordinate MACON meetings and support for AAM Programs
5. Document and maintain BOD policies and procedures.
6. "Submit quarterly reports to the BOD", or more frequently as BOD requires. (7.2)

 

SCHOLARSHIP PROGRAM
Chair: Zainabou Cole
Members:
 
1. Design, for BODs approval, a scholarship program for High School  Students.
2. Based on the approved BOD "Scholarship" Program ensure communication of the program to members/local school systems/public.
3. Manage the scholarship program.
4. Design and implement the celebration for Graduates and presenation of certificates & Scholarhsips.
5. In collaboration with Fundraising Committee, implement fundraising activities for Scholarships.
 
SPECIAL EVENTS
Chair: Carol Offor
Members:
 
1. Design and document an annual schedule for Special Events programs.
2. With support of MACON members, organize the AWA/AAM family picnic.
3. Maintain ongoing relations with UW ASA & MATC ASA to ensure AAM support of both ASAs and to encourage their participation with AAM.
4. Design and implement the AAM "End-of-Year" party.
5. Coordinate other social/special events that may be scheduled during the year.
 
WEB & INTERNET
Chair: Baboucarr Mendy
Members: Jerreh Kujabi, Aggo Akyea, Gideon Amoah
 
1. Initiate a BOD evaluation of the current AAM website.
2. Contract with apporpriate professional to design and implement an AAM website based on BOD specifications, including Public, Member only and Board only segments.
3. Carry out an ongoing evaluation of the AAM website to ensure the easy flow of information to Board Members and where approprite to the general public.
4. Train BOD members in use of all aspects of the web site.
5. Manage the AAM list serv, establish protocols for use and ensure compliance with protocols. 

 

 
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